Invoicing for interior designers Know it’s paid without opening Xero.
Invoices go to Xero with UK VAT on every line, and when the payment is recorded there, the project shows it as paid.
Free for 30 days, no card. We move your schedules across free.
How it works
From approved estimate to reconciled payment.
Invoices, VAT and payments in GBP, with invoices sent to Xero and payments read back.
Raise it
An approved estimate becomes an invoice in one click, with the lines, scope and VAT already on it.
Share it
It appears in the client portal with live status and a PDF, so “has that been sent?” stops being a conversation.
Reconcile it
It syncs to Xero, the payment syncs back, and the project ledger updates itself.
| Phase | Committed | Remaining |
|---|---|---|
| Furniture | £31,450 | £6,550 |
| Lighting | £8,120 | £1,380 |
| Soft furnishings | £6,300 | £5,700 |
| Joinery | £23,180 | −£1,180 |
Synced with Xero · updated as orders are raisedUK-native
Pounds, VAT and Xero, on every line.
Sales tax is not VAT. A studio that bills in pounds and files a return every quarter needs VAT on the line from the first estimate, and the same figure in Xero at the end.
| Record | Net | VAT | Gross | What happens |
|---|---|---|---|---|
| EstimateEST-0198 · client | £9,240.00 | £1,848.00 | £11,088.00 | Approved. VAT sits on the line, not added at the foot. |
| Purchase orderPO-0412 · Aldwych Upholstery | £9,240.00 | £1,848.00 | £11,088.00 | Committed against the furniture budget. |
| InvoiceINV-0214 · client | £9,240.00 | £1,848.00 | £11,088.00 | Raised from the estimate, VAT carried with it. |
| XeroINV-0214 · your ledger | £9,240.00 | £1,848.00 | £11,088.00 | Synced with the same VAT. Payment status comes back. |
Multi-currency
Any currency, every supplier.
Order from a maker in Milan in euros and invoice your client in pounds. Each purchase order stays in the supplier’s currency; each invoice freezes that day’s rate, so a later swing never changes what you have issued.
- Studio and project
- The studio has a default currency, and each project can have its own.
- Reports
- Totals add up across currencies.
- Xero
- Xero receives every document in its own currency. If your Xero organisation has not enabled one, Techstyles names it and says where to turn it on.
Reconciled in XeroPaid 2 OctIn the client portal
Sent, seen and paid, without the chasing.
Clients open their invoices beside the work they paid for, with live status and a PDF. When they pay, Xero reconciles it and the project ledger updates.
Does Techstyles integrate with Xero?
Yes, both ways. New and updated invoices sync to Xero and payment status comes back, so the books and the project agree without double entry.
Does Techstyles handle GBP and UK VAT?
Yes. Estimates, purchase orders and invoices carry UK VAT on each line, and the VAT position carries through to Xero. Invoices are in GBP or the project’s own currency, and purchase orders stay in the supplier’s. UK tax is handled natively rather than approximated with a generic sales-tax field.
Can I create invoices from estimates?
Yes. Create an invoice from an approved estimate in one click, share it to the client portal, and every update syncs to Xero.
Can I track budgets against actual spend?
Yes. Budgets, purchase orders, invoices and cash flow live in one place, connected to your projects, with budget against actual at project and studio level, and real margin per project.
Can clients see their invoices?
Yes. Clients see their invoices and payment status in their portal, with PDF copies to download.
Does billable time reach the invoice?
Yes. Per-task timers roll into time tracking and into billing, so chargeable hours stop evaporating between the two.
How long is the free trial?
30 days, with every module included, Xero sync too, and no card needed.
Next
Where the money connects.
- ProcurementEvery FF&E line scored against its install date.
- ProjectsThe schedule, the tasks and the hours that reach the invoice.
- IntegrationsXero, Gmail and the rest of the studio's tools.
- Techstyles vs ProgramaA line-by-line comparison.
- Pricing£49 per user a month, £39 from the sixth user, excl. VAT.
Further readingFinancial management for design studios: beyond hourly billingVAT for interior designers in the UKXero for interior designers: a setup guide for UK studiosBuying furniture from overseas suppliers: import VAT, duty and currencyTrade discounts and mark-up: what to tell clientsHow to charge for interior design in the UK
Billed in pounds, reconciled in Xero.
GBP alongside any supplier’s currency, UK VAT and two-way Xero, included.
Free for 30 days, no card. We move your schedules across free.