Interior design invoicing Billing built for a UK studio, not translated for one.
Invoices in GBP with UK VAT, a two-way Xero sync, and budget against actual on every project.
| Number | Amount | Status |
|---|---|---|
| INV-0185 | £8,232.00 | Overdue |
| PO-0409 | £6,864.00 | Paid |
| INV-0190 | £13,920.00 | Sent |
| PO-0412 | £4,944.00 | Approved |
| PO-0397 | £4,416.00 | Approved |
Fig. 01Project finance. Invoices and orders by due date, each one synced to Xero.
How it works
From approved estimate to reconciled payment.
Invoices, VAT and payments in GBP, with invoices sent to Xero and payments read back.
Raise it
An approved estimate becomes an invoice in one click, with the lines, scope and VAT already on it.
Share it
It appears in the client portal with live status and a PDF, so “has that been sent?” stops being a conversation.
Reconcile it
It syncs to Xero, the payment syncs back, and the project ledger updates itself.
| Phase | Committed | Remaining |
|---|---|---|
| Furniture | £31,450 | £6,550 |
| Lighting | £8,120 | £1,380 |
| Soft furnishings | £6,300 | £5,700 |
| Joinery | £23,180 | −£1,180 |
Synced with Xero · updated as orders are raisedFig. 02Budget against committed. Joinery is £1,180 over while there is still time to talk about it.
UK-native
Pounds, VAT and Xero, on every line.
Sales tax is not VAT. A studio that bills in pounds and files a return every quarter needs VAT on the line from the first estimate, and the same figure in Xero at the end.
| Record | Net | VAT | Gross | What happens |
|---|---|---|---|---|
| EstimateEST-031 · client | £3,960.00 | £792.00 | £4,752.00 | Approved. VAT sits on the line, not added at the foot. |
| Purchase orderPO-021 · Aldwych Upholstery | £3,960.00 | £792.00 | £4,752.00 | Committed against the furniture budget. |
| InvoiceINV-016 · client | £3,960.00 | £792.00 | £4,752.00 | Raised from the estimate, VAT carried with it. |
| XeroINV-016 · your ledger | £3,960.00 | £792.00 | £4,752.00 | Synced with the same VAT. Payment status comes back. |
In the client portal
Sent, seen and paid, without the chasing.
Clients open their invoices beside the work they paid for, with live status and a PDF. When they pay, Xero reconciles it and the project ledger updates.
Does Techstyles integrate with Xero?
Yes, both ways. New and updated invoices sync to Xero and payment status comes back, so the books and the project agree without double entry.
Does Techstyles handle GBP and UK VAT?
Yes. Estimates, purchase orders and invoices are raised in GBP with UK VAT on each line, and the VAT position carries through to Xero. UK tax is handled natively rather than approximated with a generic sales-tax field.
Can I create invoices from estimates?
Yes. Create an invoice from an approved estimate in one click, share it to the client portal, and every update syncs to Xero.
Can I track budgets against actual spend?
Yes. Budgets, purchase orders, invoices and cash flow live in one place, connected to your projects, with budget against actual at project and studio level, and real margin per project.
Can clients see their invoices?
Yes. Clients see their invoices and payment status in their portal, with PDF copies to download.
Does billable time reach the invoice?
Yes. Per-task timers roll into time tracking and into billing, so chargeable hours stop evaporating between the two.
How long is the free trial?
30 days, with every module included, Xero sync too, and no card needed.
Next
Where the money connects.
Billed in pounds, reconciled in Xero.
GBP, UK VAT and two-way Xero, included. Free for 30 days, no card needed.
