Legal
Privacy policy.
What we collect, what we do with it, who else touches it, and how to get it back or have it deleted.
Last updated 5 October 2026
At a glance
The short version.
What we do
- Store what you put in: your account, projects, client records and files.
- Use usage data, such as page views and feature use, to improve the service.
- Send one email to OpenAI only when you ask for a summary of that email.
- Delete or anonymise your personal data within 30 days of account deletion.
What we never do
- Sell your data, to anyone.
- Use your Google data for advertising.
- Use your Google data, or let anyone else use it, to train AI models.
- Keep your Google tokens after you disconnect: they are deleted at once.
We never sell your data to third parties.
Processors
Who else handles your data.
| Who | What for | When |
|---|---|---|
| Cloud hosting and database | Running the service and storing your data | Always |
| Email delivery | Sending account, product and security emails | When we email you |
| OpenAI | Summarising a single email | Only when you ask, per email |
| Google Analytics | Measuring visits to this website | Only if you accept cookies |
| Meta Pixel (Meta Platforms Ireland Ltd) | Measuring our adverts on Facebook and Instagram | Only if you accept cookies |
The policy
In full.
01
Information we collect
We collect information you provide directly, including your name, email address, studio details, project data, client records, and any files or communications you upload. We also collect usage data (page views, feature interactions, session duration) to improve our service.
02
Google Workspace data
Techstyles integrates with Google Gmail and Google Calendar when you choose to connect your Google account. We request the following permissions:
- Gmail (read-only): to fetch and display your email messages inside Techstyles, shown in a paginated inbox view, so you can read and manage your communications in one place. This access covers your Gmail mailbox, not a limited subset of it.
- Gmail (send): to let you send replies to emails from within Techstyles.
- Google Calendar (events): to display your upcoming meetings and to let you create calendar events directly from Techstyles.
AI Summary feature: Techstyles offers an optional feature that generates a short summary of an individual email. When you choose to summarise a specific email, the subject and body of that message are sent to our AI service provider, OpenAI, through its API for the sole purpose of producing that summary and returning it to you. This happens only when you explicitly request a summary, on a per-email basis. OpenAI processes this data only to provide the summarisation service on our behalf; data submitted through OpenAI's API is not used to train its models.
We do not use your Google data for advertising, we do not sell it, and we do not use it, or allow any third party to use it, to train artificial intelligence or machine learning models. Other than the AI service provider described above (used only at your request) and the infrastructure providers described in Section 7, we do not share your Gmail or Calendar data with any third party.
Techstyles' use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
You can disconnect your Google account at any time from your Techstyles account settings. You can also revoke access directly via Google Account Permissions at myaccount.google.com/permissions. Upon disconnection or account deletion, all stored Google OAuth tokens are immediately deleted from our systems.
03
How we use your information
We use your account and usage information to provide and improve Techstyles, including delivering core features (project management, client CRM, procurement, time tracking), sending you product updates and security alerts, and diagnosing technical issues. Data obtained through Google APIs is used only to provide the specific features described in Section 2 and is not used to improve unrelated parts of our service. We never sell your data to third parties.
04
Data retention
We retain your account data for as long as your account is active. If you delete your account, we delete or anonymise your personal data within 30 days, except where retention is required by law. Google OAuth tokens are deleted immediately upon account disconnection or deletion.
05
Data security
We protect your data with encryption in transit (TLS) and at rest, role-based access controls, and regular security reviews. OAuth tokens are stored encrypted and are never exposed to other users or third parties.
06
Your rights
Under GDPR and applicable privacy laws, you have the right to access, correct, export, or delete your personal data. To exercise these rights, contact us at hello@techstyles.ai. We will respond within 30 days.
07
Third-party services
Techstyles uses a limited set of third-party providers: cloud hosting, database, and email delivery infrastructure, and OpenAI for the optional AI Summary feature described in Section 2. These providers process data only on our behalf, under data processing agreements, and are not permitted to use it for their own purposes. Apart from these and the website cookies described in Section 8, which run only if you accept them, we do not share your data with any other third parties, and we do not sell your data.
08
Cookies and analytics
Our website uses Google Analytics 4, provided by Google, to understand how visitors use the site: pages viewed, how you arrived, approximate location (country and city, derived from your IP address, which Google does not store), device and browser type, and time on page. It sets first-party cookies named _ga and _ga_<id>. We use Google Analytics only to improve the website, not for advertising, and its advertising features are switched off.
We also use the Meta Pixel, provided by Meta Platforms Ireland Ltd, to measure our adverts on Facebook and Instagram: whether a visit came from one of our ads, which pages were viewed, and whether a contact or newsletter form was sent (we tell Meta only that a form was sent, never what was in it). It sets first-party cookies named _fbp and, if you arrived by clicking one of our ads, _fbc. Meta processes this data under its own terms and may process it outside the UK under appropriate safeguards.
These cookies are only set if you choose "Accept" in the cookie banner. Until you do, neither Google Analytics nor the Meta Pixel is loaded and none of these cookies are set. If you choose "Reject", none of them are set.
Google processes this data on our behalf as a data processor. Analytics data is kept for 14 months and then deleted automatically. Google may process data outside the UK under appropriate safeguards.
We also set one essential first-party cookie, ts_consent, which remembers whether you accepted or rejected these cookies so we do not ask on every page. It holds only that choice and lasts six months, and it is shared with app.techstyles.ai so you are not asked twice. It does not need consent because it is strictly necessary to respect your choice.
You can change your mind at any time with the "Cookie settings" link in the footer of every page. If you withdraw consent, we stop analytics and ad measurement and remove the Google Analytics and Meta Pixel cookies from your browser. You can also block or delete cookies in your browser settings.
09
Changes to this policy
We may update this policy as our product evolves. Material changes will be communicated via email or an in-app notice. The "Last updated" date at the top of this page reflects the most recent revision.
10
Contact us
For privacy-related questions or data deletion requests, contact us at hello@techstyles.ai.