Free templates for interior designers A free FF&E schedule that flags late orders.

An Excel schedule written for UK practice: GBP, VAT and supplier currencies, and the last day you can order on every line.

Download the FF&E schedule (.xlsx)Also free: the purchase order (.xlsx)

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ffe-schedule-template.xlsxSample rows

Item	Order-by date	Risk	Status
Pendant lightIn production	17 Sep 2026OK	OK	In production
Stair runnerOrdered	29 Oct 2026OK	OK	Ordered
Three-seat sofaAwaiting approval	15 Nov 2026At riskInstall 10 Feb 2027, minus the 10-week lead, 10 days for approval and 7 days’ margin.	At risk	Awaiting approval

Install 10 Feb 2027, minus the 10-week lead, 10 days for approval and 7 days’ margin.

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Two files, ready to fill in.

Each one opens with a How to use sheet. Shaded cells calculate and are locked; white cells are for typing.

Procurement · Excel
FF&E schedule template
One line per item. Give each line a lead time and an install date and the sheet works out the last day you can order it, how many days are left, and whether it is OK, at risk, late or blocked.
Sheets
How to use, Schedule, Rooms, Suppliers, Lists
Columns
- Ref, room, item, finish, supplier and SKU
- Qty, unit cost, currency and cost in GBP
- Line total and VAT rate
- Lead time, install date and buffers
- Order-by date, days left and risk
- Status, client approval and PO number
Who it is for
Studios running FF&E in a spreadsheet who want order-by dates and a risk flag on every line, before (or instead of) moving to software.
Download (Excel).xlsx · 59 KB
How to use it, and every column
Procurement · Excel
Purchase order template
A printable A4 purchase order. One file per order: fill it in, save it as a PDF named with the PO number, and send it to the supplier.
Sheets
How to use, Purchase order, Lists
Fields
- PO number, date, currency and quote ref
- Your details, the supplier and delivery address
- Twelve lines with finish, ref, qty and price
- VAT per line, subtotal, VAT and total
- A box for the confirmed lead time
- Placeholder terms and signatures
Who it is for
Studios that order FF&E by email and want every supplier to receive the same complete order, in the supplier's own currency.
Download (Excel).xlsx · 13 KB
How to use it, and every field

Still being written

Five more documents, in the order a job needs them.

None of these is ready to download yet. Leave your email and we will send each one the day it is finished.

01
Contracts
Letter of agreement
The UK engagement letter: scope, fee basis, procurement terms, variations, and what happens when the client changes their mind in week nine.
In TechstylesSigned, a proposal becomes the project, with client, scope, fee and phases carried across. CRM and proposals
Letter of agreementSections
1. Services, stage by stage
2. Fee basis and stage payments
3. Procurement: deposits, trade terms and mark-up
4. Variations and additional services
5. Copyright in the design
6. Termination and consumer cancellation rights
What it contains 6
1. Services, stage by stage
2. Fee basis and stage payments
3. Procurement: deposits, trade terms and mark-up
4. Variations and additional services
5. Copyright in the design
6. Termination and consumer cancellation rights
02
Proposals
Design proposal
Scope by stage, what is and is not included, the fee, and the part most proposals leave out: what you need from the client, and when.
In TechstylesPriced by phase and sent as a PDF in GBP with VAT. Won, it becomes the project without retyping. CRM and proposals
Design proposalSections
1. The brief, as we understand it
2. Scope and deliverables, stage by stage
3. Exclusions, written plainly
4. Fee and payment schedule
5. Programme
6. What we need from you, and when
What it contains 6
1. The brief, as we understand it
2. Scope and deliverables, stage by stage
3. Exclusions, written plainly
4. Fee and payment schedule
5. Programme
6. What we need from you, and when
03
Planning
Project brief
Requirements, budget, programme and style captured once, in a shape you can hand to a contractor without rewriting it.
In TechstylesPhases, tasks and drawings on one record, counted back from the install date you set. Project management
Project briefSections
1. The property, access and parking
2. Rooms and how each is used
3. Budget by room
4. Fixed dates: the install, the move-in
5. Existing pieces to keep
6. Consents: listed building, freeholder or landlord
What it contains 6
1. The property, access and parking
2. Rooms and how each is used
3. Budget by room
4. Fixed dates: the install, the move-in
5. Existing pieces to keep
6. Consents: listed building, freeholder or landlord
04
Discovery
Client questionnaire
The questions that surface how a household actually lives, asked before the first meeting so the meeting is about design.
In TechstylesThere is no questionnaire builder. The enquiry it starts from lands in the CRM with its source and an owner. CRM
Client questionnaireSections
1. Household and routine
2. How each room is used
3. Children, pets and wear
4. References, and what they dislike
5. The budget conversation
6. Who makes the decisions
What it contains 6
1. Household and routine
2. How each room is used
3. Children, pets and wear
4. References, and what they dislike
5. The budget conversation
6. Who makes the decisions
05
Finance
VAT invoice
A UK invoice for design fees and procurement, with everything HMRC expects on a full VAT invoice, laid out to reconcile against a purchase order.
In TechstylesRaised from the approved estimate with VAT on the line, and synced both ways with Xero. Invoicing and Xero
VAT invoiceSections
1. Sequential number, date and time of supply
2. Your VAT number; both names and addresses
3. Each line: quantity, price excl. VAT, VAT rate
4. Design fees and goods kept apart
5. Totals: net, VAT and amount due
6. PO reference, terms and bank details
What it contains 6
1. Sequential number, date and time of supply
2. Your VAT number; both names and addresses
3. Each line: quantity, price excl. VAT, VAT rate
4. Design fees and goods kept apart
5. Totals: net, VAT and amount due
6. PO reference, terms and bank details

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The schedule template does the order-by arithmetic in a spreadsheet. In Techstyles every line is scored against its install date, purchase orders are raised from the schedule, and the line that will miss the install is flagged first.

How procurement works