Read the Revenue & P&L report

The Revenue & P&L report sets what you invoiced against what you spent, using your invoices, purchase orders and logged time.

Steps

1. Open Reports > Revenue & P&L and choose a period. It opens on This Year.
2. Read the four figures at the top: Revenue, Total costs, Net profit and Margin.
3. Read Revenue, costs and margin, last 12 months. The bars show money and the line shows margin.
4. Read Per-project P&L: Revenue, Costs, Net and Margin for each project in the period.

How the figures are worked out

• Revenue: invoices dated in the period, less credit notes. Void invoices are left out.
• Total costs: purchase orders dated in the period, plus staff cost.
• Staff cost: hours logged in the period times each person's hourly rate. Non-billable hours count too.
• Net profit: revenue minus total costs.
• Margin: net profit as a share of revenue.

Good to know

• Drafts count as revenue here, and every purchase order dated in the period counts as a cost, whatever its status. The Overview report leaves out draft invoices and counts only approved and paid purchase orders, so the two can differ.
• Costs in Per-project P&L are purchase orders only. Staff cost is in the studio total, not in each project's row.
• Anyone without an hourly rate adds nothing to staff cost. See Change a member's role or hourly rate.
• Bank transactions aren't included. Xero doesn't send them to Techstyles, despite the note at the bottom of the page. See What moves between Techstyles and Xero.
• Everything is converted into your studio's default currency.
• This report has no export.